Choosing a Venue

This blog post will outline how to go about choosing a venue for your wedding or event. The location of your event is a statement piece and should be an appropriate fit based on the look and feel you’ve determined for your event. It’s also the place a lot of time is spent by you and your guests therefore, there are many things to consider when choosing the perfect space. The following list of questions have been provided as a guideline for you when you are visiting multiple venues, whether you are planning a ceremony, reception, or another type of celebration. Once you’ve gathered all the answers, you will have all the necessary information to make the best decision for your event.

1. What dates are available in (the month you prefer)?

2. What is the guest capacity (for the style of event – ceremony, banquet, standing, etc.)?

3. What time is the space accessible and what time must the event end by?

4. What are the site costs (rental fee, ceremony, officiant, etc.)?

5. What is included in the rental fee (examples: furniture, linens, china, staff, setup, clean up, etc.)?

6. Is there space for a dancefloor?

7. What audio/visual components are available?

8. How is the lighting for a daytime or evening event (examples: natural, chandeliers, dance lights, lighting company needed, etc.)?

9. Is catering provided in-house or needs to be brought in?

10. What types of food service styles can be set up and what are the associated costs for each?

11. How much do meals cost per person and what does the sample menu look like?

12. Can a tasting be provided?

13. Is there a cake cutting/plating fee?

14. What types of bar services can be set up and what are the associated costs for each?

15. Is décor provided in-house or needs to be brought in?

16. Are musicians, bands, DJs provided in-house or need to be hired separately?

17. What is the driving distance from (where majority of guests will be arriving from)?

18. Is there a bridal suite and hotel inside?

19. Is parking included?

20. Is it wheelchair accessible?

21. Are restrooms on site and accessible for all guests?

22. What area(s) are available for pictures?

23. If there are vendor affiliations (or an approved list), who are the recommendations?

24. Will there be a venue coordinator on site?

25. Is event insurance required by the venue?

26. Is there a rain plan (for outdoor venues)?

27. Does the floorplan meet your event needs (examples: disjointed, connected, space for cocktail hour, etc.)?

28. Can you visualize yourself being married/having your event here?

Hopefully these questions will help you get the ball rolling in discovering everything you need to know to choose a location for your wedding or event.

If you rather have someone else do the digging for you, contact us through the following link so we can help you find your perfect venue: